Health & Safety Policy

Policy Statement

Universal App Company is committed to providing a safe and healthy working environment for all employees, contractors, visitors, and others who may be affected by our activities. We recognize that effective health and safety management is integral to our business success.

Our Commitment

We are committed to:

• Complying with all relevant health and safety legislation and regulations
• Providing and maintaining safe working conditions, equipment, and systems
• Preventing accidents, incidents, and work-related ill health
• Providing adequate training, information, and supervision
• Consulting with employees on health and safety matters
• Continuously improving our health and safety performance

Responsibilities

Management Responsibilities

Our leadership team is responsible for:

• Providing strategic direction on health and safety
• Allocating adequate resources for health and safety
• Ensuring policies and procedures are in place and followed
• Leading by example in health and safety practices
• Regular review of health and safety performance

Manager Responsibilities

Managers are responsible for:

• Implementing health and safety policies in their areas
• Conducting risk assessments and implementing controls
• Ensuring employees receive appropriate training
• Investigating incidents and implementing corrective actions
• Maintaining health and safety records

Employee Responsibilities

All employees must:

• Take reasonable care of their own health and safety
• Take reasonable care of others who may be affected by their actions
• Comply with health and safety policies and procedures
• Report hazards, incidents, and near misses
• Participate in health and safety training
• Use equipment and materials safely

Risk Assessment

We conduct comprehensive risk assessments to:

• Identify hazards in our work activities
• Assess the risks associated with these hazards
• Implement appropriate control measures
• Review and update assessments regularly

Remote and Hybrid Working

As a technology company with remote and hybrid working arrangements, we ensure:

• Display screen equipment (DSE) assessments for all workstations
• Guidance on setting up safe home working environments
• Provision of appropriate equipment and furniture
• Support for mental health and wellbeing
• Clear communication channels for reporting concerns

Office Safety

For office-based work, we maintain safe environments through:

• Regular inspections and maintenance
• Fire safety procedures and equipment
• Emergency evacuation plans
• First aid provisions and trained first aiders
• Proper storage and housekeeping

Mental Health and Wellbeing

We recognize the importance of mental health and provide:

• Stress risk assessments and management support
• Mental health awareness training
• Access to Employee Assistance Programs
• Flexible working arrangements to support work-life balance
• Open culture for discussing mental health concerns

Training and Competence

We ensure all employees receive appropriate training, including:

• General health and safety induction
• Role-specific health and safety training
• Display screen equipment training
• Fire safety and emergency procedures
• First aid training for designated employees
• Regular refresher training

Incident Reporting and Investigation

We have procedures for:

• Reporting all incidents, accidents, and near misses
• Investigating incidents to identify root causes
• Implementing corrective and preventive actions
• Reporting serious incidents to relevant authorities (RIDDOR)
• Learning from incidents to prevent recurrence

Consultation and Communication

We engage employees in health and safety through:

• Regular health and safety meetings
• Health and safety representatives
• Employee surveys and feedback mechanisms
• Clear communication of health and safety information

Monitoring and Review

We monitor health and safety performance through:

• Regular workplace inspections
• Health and safety audits
• Review of incident data and trends
• Employee feedback
• Annual policy review

Contractor Management

When working with contractors, we:

• Assess contractor health and safety competence
• Share relevant health and safety information
• Coordinate health and safety activities
• Monitor contractor compliance

Last Updated: January 2024